Guidelines for Speakers, Oral Presentations & Chairs

In compliance with CME/CPD requirements all speakers and oral presenters have to complete a conflict of interest form. Please include the title slide with your name and title of your lecture at the start of your presentation, followed by a second slide disclosing any Conflict of Interest. You can simply list the conflicts on our second slide or write “Nothing to Disclose”.

• ● You do not need to email or upload your presentation prior to the congress.
• ● If you are using a PowerPoint presentation (or any other PC-based application), please deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the venue in the morning – and at least 2 hours before the start of the session.
• ● Only conference computers are used in the session halls. These are supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9. The Conference will not be able to support lecture slides presented on personal computers.
• ● If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

• ● Convert it to PowerPoint or PDF.
• ● Use a common font, such as Arial, Times New Roman, Verdana, etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
• ● Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint-based PC).

• ● Introduce yourself and your co-chair to the audience before the session officially begins, giving the name of the session and ask people to take their seats quickly. Encourage the audience to take front and center seating.
• ● Invited speakers and chairs of the session will be seated in the first row of the hall and will make their way to the lectern on stage when it is their time to present and return following their talk.
• ● A technician will also be seated in the hall to assist with all technological features taking place during the session. Notify them immediately of any equipment problems.
• ● Ask people to set all cell phones to silent.

• ● Introduce the speakers and presentation titles as indicated in the program.
• ● If a speaker doesn't leave time for questions, please proceed immediately to the next lecture, without Q&A.
• ● Please interrupt speakers if they exceed the allocated time of your lecture.
• ● Please have questions prepared for the speakers if none are asked by the delegates.

• ● At the end of the session, kindly thank the presenters.